Lack of written observation protocol for child and adolescent mental health unit
Greater Manchester West Mental Health NHS Foundation Trust received 3 coroners' reports about this hazard between 30 Apr 2014 and 2 Feb 2015.
They came from 3 different coroners in 2 coroner areas. A similar concern was raised again 2 times after the first warning.
A published response was found for 1 of the 2 earlier reports, stating 1 specific action.
The story, report by report
Spacing grows with the time between reports.
“Observation protocol - there is no national guidance/policy on the observation of children and adolescents within specialist mental health units. At present, clinicians are forced to adopt/adapt policies applied to adults with mental health issues.”
Original on judiciary.uk ↗ Greater Manchester West Mental Health NHS Foundation Trust responded.Response (PDF) ↗
- 1 month later
“actual observation sheet apparently in use at present indicates a poor level of detail as to who and when it is completed”
Original on judiciary.uk ↗ No published response from Greater Manchester West Mental Health NHS Foundation Trust was found for this report.
- 8 months laterClosely relatedConfidence 0.80 · moderatea different coroner
“Whenever an increased level of observations is initiated pending a mental health assessment because of the concern about a patient's mental state and/or self harrm/suicidal behaviour there should be a clear written policy or protocol setting out what those observations actually involve (e.g. what 1 in every 15 minutes means and precisely what should be recorded)”
Original on judiciary.uk ↗ Repeated from the earlier report:mentalhealthprotocol
Greater Manchester West Mental Health NHS Foundation Trust responded, stating 1 specific action.Response (PDF) ↗
“All patients presenting with symptoms of mental illness/mental disorder and/or after reported self harm/suicidal behaviour will now be automatically referred for a mental health assessment to be conducted as soon as possible whether that referral is from A&E or any ward. Pending that assessment mental health staff can give advice by phone concerning the patient's interim care and management.”
Stated timescale: as soon as possible
- All reports to Greater Manchester West Mental Health NHS Foundation Trust
Each row is one judged link between an earlier and a later report. Open a row to read both quotes, found word for word in the originals.
2014 → 2015Kimberley Lindfield9 months after Samiyo Farah · different coronerClosely relatedConfidence 0.80 · moderate
Closely relatedConfidence 0.80 · moderateBoth reports highlight the absence of a clear, written policy governing how patient observations should be conducted and recorded. The earlier report focuses on child/adolescent observation in specialist units, while the later report concerns observation protocols linked to mental health assessments after self‑harm.
Samiyo Farah · 30 Apr 2014
“Observation protocol - there is no national guidance/policy on the observation of children and adolescents within specialist mental health units. At present, clinicians are forced to adopt/adapt policies applied to adults with mental health issues.”
Original on judiciary.uk ↗ Kimberley Lindfield · 2 Feb 2015
“Whenever an increased level of observations is initiated pending a mental health assessment because of the concern about a patient's mental state and/or self harrm/suicidal behaviour there should be a clear written policy or protocol setting out what those observations actually involve (e.g. what 1 in every 15 minutes means and precisely what should be recorded)”
Original on judiciary.uk ↗ 2014 → 2015Kimberley Lindfield8 months after Mark Bartholomew · different coronerClosely relatedConfidence 0.80 · moderate
Closely relatedConfidence 0.80 · moderateBoth reports highlight deficiencies in the observation documentation process for patients requiring heightened monitoring. The earlier report notes missing detail on who and when observations are recorded, while the later report calls for a clear written policy defining exactly what observations entail and how they should be recorded.
Mark Bartholomew · 21 May 2014
“actual observation sheet apparently in use at present indicates a poor level of detail as to who and when it is completed”
Original on judiciary.uk ↗ Kimberley Lindfield · 2 Feb 2015
“there should be a clear written policy or protocol setting out what those observations actually involve (e.g. what 1 in every 15 minutes means and precisely what should be recorded)”
Original on judiciary.uk ↗
No specific action could be extracted with a verified quote.
No published response from Greater Manchester West Mental Health NHS Foundation Trust was found for this report.
Stated action · timescale: as soon as possible
“All patients presenting with symptoms of mental illness/mental disorder and/or after reported self harm/suicidal behaviour will now be automatically referred for a mental health assessment to be conducted as soon as possible whether that referral is from A&E or any ward. Pending that assessment mental health staff can give advice by phone concerning the patient's interim care and management.”
- Each report's concerns were extracted by Nemotron 3 Nano on Nebius Token Factory, each with a quote copied from the report.
- Concerns from reports to Greater Manchester West Mental Health NHS Foundation Trust at least six months apart were compared by meaning (Qwen3 embeddings) and wording (TF-IDF).
- The closest pairs were judged by Nemotron 3 Super with reasoning on. Only identical or closely related, with confidence of at least 0.70, are shown.
- Every quote was checked by code as an exact substring of the original text. Names of staff and family are redacted, and the deceased are named by report title only.
| Link | Meaning | Wording | Judge | Coroner |
|---|---|---|---|---|
| 2014 → 2015 | 0.71 | 0.06 | Closely related · 0.80 | different |
| 2014 → 2015 | 0.70 | 0.06 | Closely related · 0.80 | different |
Judge model: nvidia/nemotron-3-super-120b-a12b. How Nemotron did the work · Full methodology.
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This shows that a similar concern was raised again after an earlier report. It does not say why, and it is not a finding about any organisation or person. To report an error, see the corrections route.